Time management is the process of planning and controlling how much time to spend on specific activities.
As simple as it sounds, implementing it can become a complex affair.
It’s one of the reasons why people are always running late, rushing things or even find themselves using up their whole day to work on something that only requires a few minutes.
Below are simple tips on how you can manage time:
1.Be one day early
A lot of people tend to believe they work well under pressure. What they fail to realize is that projects sometimes require more time than anticipated.
The best way to handle such is by moving the deadline date ahead. This will give you a false deadline which will also act as a cushion in case the project stretches on.
2.Find out Where You’re Wasting Time
If you are always late even when you start early then take time out and analyze where you are wasting time.
What are your time bandits? Do you spend too much time Internet surfing, reading email, Facebook posting, texting, or making personal calls?
3. Put a time limit on tasks
Capping the maximum time you can spend on something will guide you on how long you need to work on the agenda. Some things just need a few hours but distractions make you waste time, therefore, overspending on the project.
4. Don’t multitask
Multitask might give you the illusion that you are moving quickly but in a real sense might make you waste even more time. One agenda at a time will get you to the finish line quicker.
5.Schedule breaks between tasks
Scheduling breaks in between your tasks helps you kill distractions and improves focus.
Work straight for 30 mins, 45 min or even an hour then take a break. Check social media or phone then go back to work. Remember to also to time your breaks so that you don’t take too long.
6. Prioritize wisely
Always start with the most important thing then let the rest follow in order.
The most important agenda should take most of your time and vice versa. You can’t start with a 3-hour movie and then finish up with returning important work emails.
7.Establish Routines and Stick to Them as Much as Possible
While crises will arise, you’ll be much more productive if you can follow routines most of the time. For most people, creating and following a routine lets them get right down to the tasks of the day rather than frittering away time getting started.
8. Group similar tasks together
Some tasks are better done in groupings eg, emails and text messages should be in one group and replied to in the same time bracket.
Going for lunch and stretching after a long sitdown should also be bracketed as one. This way, we save more time because you can quickly move to the next task which is almost related.